Video conferences allow remote board members to see each other, even with different kinds of devices. Nonprofits can choose among a range of low-cost or free video conferencing platforms for their meetings, such as Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits can also make use of a board management program that includes an interface for meetings that allows remote participation that does not require leaving the platform.
While most discussions in the meeting are conducted through audio, the ability to see faces can encourage more interactive and interactive meetings. To ensure that everyone is heard, the chair should invite board members to speak who haven’t yet spoken, and limit the number of people speaking at a time. This ensures that no person dominates the discussion and facilitates a more balanced process of decision making. To reduce background noise, request that participants turn off their mobile phones and hit the silent button when they’re not talking.
Some directors might not be familiar with the virtual meeting platform They may be hesitant to speak about it. This can hinder their participation and their effectiveness. This can be addressed by providing a user-friendly meeting interface, allowing an introduction to the meeting platform, introducing participants with the platform and encouraging them to practice prior to the actual meeting. The board could also design an agenda that is strictly adhered to, with deadlines for each item. This will ensure that the meeting runs smoothly and that the goal is attained. Board members can highlight documents on their computers and take notes to improve their involvement and speed up the meeting. They can also share their notes with other members to help collaborate and enhance the quality of their minutes.
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