A remote board meeting is a virtual version of the traditional face-toface board meeting. You and other attendees connect through a secure, easy-to-use online platform. Your team can attend the meeting without having to travel or pay for travel expenses.
The first step in a successful remote meeting is to choose the most effective video conference software. It should be secure, accessible and include a variety of useful tools. Once you’ve picked the best video conference software, be sure to test it out prior to the meeting to ensure that everyone is able to begin.
It is also recommended to review the rules and regulations in your state that govern remote meetings. There could be legal restrictions that you’ll have to take into account, so check in with your board’s admin or lawyer to ensure you’re in compliance prior to scheduling a remote meeting.
Another aspect of etiquette for virtual meetings that’s worth considering is to turn off your microphone when you’re not speaking to let other participants listen to the conversation more clear. This helps keep the meeting on track by avoiding unnecessary interruptions, which can cause stress for everyone involved.
Additionally, it is important to set clear goals and time limitations for the meeting prior to when you start. You can then keep the meeting on track and complete all agenda items. This will also help you keep your remote board members more engaged and focused throughout the meeting.
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