If you’re considering establishing an entirely new board or overseeing an existing one, it’s essential to establish a clear procedure. This article will outline general rules for meeting on the board to allow you to run meetings efficiently and ensure that all crucial issues are addressed.
Board members must read the board documents in advance and ask questions. This is a vital step to keep meetings focused and on time. If you let members ask questions that aren’t answered in the board’s document they will delay the meeting and will leave less time for the agenda items that are most important. Members must also be willing to disclose any conflicts of interest which could affect the discussion.
The board chair opens the meeting by giving a summary of the main topic for the meeting, as well as highlights from the calls prior to the meeting and board packet. This helps to orient the attendees and draw participants into the discussion.
When a motion is suggested, the board members discuss the issue according to strict rules about who is allowed to speak and the length of time they can speak. This ensures that every opinion is equally weighted and the board is able to reach a consensus. It is crucial to respect the opinions of other members during debates by avoiding interrupting and criticizing the speakers directly.
Following the discussion, the board takes a vote on motions and decides the next step. The secretary of the business creates the minutes and sends them to all participants. They can then vote on the minutes at the next meeting or revise the minutes as needed.
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